AtlasCare vs CareTime
CareTime is a cloud-based home care and hospice management platform with per-user pricing. Atlas is built specifically for small Texas private pay agencies that need scheduling, EVV, and invoicing at a predictable flat monthly cost.
CareTime is a cloud-based home care management solution covering scheduling, visit documentation, GPS and telephony EVV, and billing for home care and hospice organizations. Third-party software directories including SelectHub and itqlick.com list CareTime's pricing as per-user and volume-based — approximately $49/month for one user, scaling to roughly $399/month for ten users and $1,999/month for one hundred users, as of September 2026. Contact CareTime directly for current pricing. CareTime uses Sandata as its primary EVV aggregator; Sandata was acquired by HHAeXchange in 2024 but remains a separate product from the HHAeXchange portal Texas agencies use.
Atlas Care Software is purpose-built for small and launching private pay personal attendant services agencies in Texas. Atlas covers scheduling, GPS-verified visits, and private pay invoicing with a flat $199/month price that stays fixed regardless of how many caregivers you add — plus Nora, a built-in AI that automates shift coverage, credential escalation, and daily operations review. For a Texas HCSSA private pay agency comparing these two platforms, the key questions are: how pricing behaves as you grow, and what EVV pathway satisfies Texas HHSC's requirement to route visit data through HHAeXchange. Information current as of September 2026.
AtlasCare vs CareTime at a glance
| Feature | AtlasCare | CareTime |
|---|---|---|
| Starting price | Free until your first client, then $199/mo flat | Per-user pricing; approximately $49/month for 1 user (per software directory estimates as of September 2026) — contact CareTime for current terms |
| Pricing model | Flat monthly price — same cost regardless of caregiver or client count | Per-user and volume-based; software bill grows with every staff member added |
| Pricing at 10 users | $199/mo flat | Approximately $399/month per third-party directory estimates (itqlick.com, as of September 2026) — contact CareTime for current pricing |
| Setup fee | None | Not publicly listed; contact CareTime for current terms |
| Contract | None — cancel anytime | Not publicly listed; contact CareTime for current terms |
| EVV method | GPS clock in / clock out via caregiver mobile app | GPS, mobile app, and telephony (landline) EVV options |
| Texas HHAeXchange EVV integration | In development — contact us for timeline | Not confirmed in public documentation as of September 2026; CareTime's primary aggregator is Sandata (now an HHAeXchange company, but a separate product from the HHSC-mandated HHAeXchange portal) — verify Texas EVV pathway directly with CareTime |
| Texas HHSC / HCSSA focus | Purpose-built for Texas HCSSA private pay PAS agencies | National platform; Texas-specific HHSC compliance focus not documented publicly |
| Scheduling | Drag-and-drop scheduling with conflict detection | Scheduling included; visit management and staff coordination |
| Private pay billing | Built-in invoicing generated directly from GPS-verified visits | Billing workflows included; connects visit data to billing |
| Caregiver mobile app | Included free | Included; GPS, cell phone, and telephony clock in/out options |
| Built-in AI automation | Nora: open shift rescue, credential guardian, daily ops summary | No documented built-in AI automation suite as of September 2026 |
| Best for | Small private pay PAS agencies in Texas | Home care and hospice organizations needing EVV, billing, and documentation in one system |
Competitor details based on publicly available information and subject to change. Verify current details with the vendor.
Why agencies choose Atlas
Pricing that stays flat no matter how many caregivers you add
CareTime's per-user pricing scales with your headcount — at ten caregivers, third-party directory estimates put the monthly cost at roughly $399/month. Atlas is $199/month flat whether you have five caregivers or fifty. For a small Texas private pay agency building its caregiver roster, that cost predictability is the difference between knowing your monthly software budget on day one and recalculating it every time you make a hire.
Texas EVV clarity: know your HHAeXchange pathway before you switch
Texas HHSC designates HHAeXchange as the sole state-funded EVV aggregator for Medicaid programs. CareTime's primary EVV integration is Sandata — a platform acquired by HHAeXchange in 2024 but still operating as a separate product. CareTime's public documentation does not confirm a validated Texas HHSC HHAeXchange portal integration as of September 2026. If your agency participates in STAR+PLUS or another Texas Medicaid program, confirm CareTime's current Texas EVV workflow before switching. Atlas's own HHAeXchange integration is in active development — contact us for the current timeline.
Nora does the work you're doing manually
CareTime covers scheduling, documentation, and billing — the same workflow tools most platforms offer. Atlas adds Nora: a built-in AI that fills open shifts the moment a caregiver calls out, chases credential expirations with escalating 30/14/7-day alerts before the license lapses, and delivers a priority-ordered morning summary of every open item in the agency. Nora runs between visits, not just during them — and it works without any extra configuration or add-on subscription.
Frequently asked questions
If you run a small private pay personal attendant services agency in Texas and want flat-rate pricing, built-in AI automation, and a platform purpose-built for Texas HCSSA compliance — yes. Atlas is free until your first client, then $199/month flat with no per-user fees. CareTime is a broader platform covering home care and hospice with per-user pricing that scales with headcount. For a single-location Texas private pay agency focused on scheduling, EVV, and invoicing at a predictable cost, Atlas is typically the better fit.
Atlas is free until your first client, then $199/month flat — no per-user fees, no setup fee, no contract. CareTime uses per-user and volume-based pricing; third-party software directory estimates (itqlick.com, SelectHub, as of September 2026) indicate approximately $49/month for one user and $399/month for ten users — roughly twice Atlas's flat rate at ten caregivers, and the gap grows from there. Contact CareTime directly for current pricing terms.
CareTime's public documentation does not confirm a validated Texas HHSC HHAeXchange portal integration as of September 2026. CareTime's primary EVV aggregator is Sandata, which was acquired by HHAeXchange in 2024. However, Texas HHSC requires agencies participating in Medicaid programs to route EVV data through the HHAeXchange portal — Sandata as a standalone product does not satisfy this requirement. If your agency is on STAR+PLUS or another Texas Medicaid EVV program, contact CareTime directly to confirm their current Texas EVV compliance pathway before switching.
CareTime has approximately 51 to 55 reviews across Capterra and SelectHub (as of September 2026) with roughly 76–81% positive sentiment. On the negative side, SelectHub documents that at a Texas industry meeting, multiple agencies discussed CareTime's EVV performance and none had positive feedback — a signal worth investigating directly with references from Texas agencies before committing. Contact CareTime to request current Texas customer references.
Yes. Our team migrates your caregiver profiles, client records, and schedules — free on the Growth plan — and your CareTime account stays live until you're fully switched. Most agencies are operational in Atlas within one day. Contact us to discuss your specific data export format from CareTime.
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