Everything your agency needs. Nothing it doesn't.
Scheduling, caregiver management, visit verification, billing, and reporting — built specifically for private pay home care agencies.
Smart Scheduling
Scheduling is where most agencies lose hours every week — juggling caregiver availability, client preferences, and last-minute call-outs across spreadsheets and text threads. Atlas puts your entire schedule on one drag-and-drop calendar.
Build recurring shifts once and let them repeat automatically. When something changes, drag the shift to a new caregiver and Atlas checks for conflicts before you save — double-bookings, overlapping shifts, and availability clashes get flagged instantly.
- Drag-and-drop weekly and monthly calendar views
- Automatic conflict detection before a shift is saved
- Recurring schedules that repeat without re-entry
- Match caregivers to clients by skills, location, and availability
Caregiver Management
Your caregivers are your agency. Atlas keeps every caregiver's profile — certifications, availability, assignments, and contact details — in one place, so you always know who's qualified, who's available, and who's already booked.
Certification tracking means no more surprises: see expiration dates at a glance and keep your team compliant before it becomes a problem during a client visit or an audit.
- Certification and credential tracking with expiry dates
- Availability windows per caregiver
- Assignment history across your whole team
- Free caregiver mobile app for iOS and Android
Electronic Visit Verification
Paper timesheets are slow, error-prone, and impossible to verify. With Atlas, caregivers clock in and out from the mobile app, and every visit is stamped with GPS location and time — so you know care happened where and when it was scheduled.
Verified visit records protect your agency: they back up your invoices, simplify payroll disputes, and keep you ready for EVV requirements as you grow.
- GPS-verified clock in and clock out from the caregiver app
- Timestamped visit records for every shift
- Real-time view of which visits are in progress
- No paper timesheets, no manual data entry
Payment Management
Atlas is built for private pay billing from the ground up. Generate invoices straight from verified visit data — no re-keying hours — and see exactly what's paid, pending, and overdue across every client.
On the Starter plan and above, clients can pay online, and payroll CSV exports work with QuickBooks and Gusto so paying your caregivers takes minutes, not an afternoon.
- Private pay invoicing generated from visit records
- Built-in online payments (Starter plan and above)
- Paid / pending / overdue tracking per client
- Payroll CSV exports compatible with QuickBooks and Gusto
Client Management
Every client gets one organized profile: care plan, emergency contacts, preferences, and notes. When a fill-in caregiver takes a shift, everything they need to deliver consistent care is already there.
Care plans live alongside the schedule, so what was promised to the family and what's actually being delivered never drift apart.
- Care plans, contacts, and preferences in one profile
- Notes that travel with the client, not the caregiver
- Schedule view per client, not just per caregiver
Reporting & Insights
Hours worked, payroll summaries, revenue by client — the numbers you need to run the business are built in, not buried in exports. Know where your agency stands without building a spreadsheet at midnight.
Growth plans add advanced reports and analytics for agencies that want deeper visibility into margins and utilization.
- Hours worked by caregiver, client, and period
- Payroll summaries ready for export
- Revenue tracking across your client base
- Advanced analytics on the Growth plan
Feature questions, answered
Yes. Atlas includes a free caregiver mobile app for iOS and Android. Caregivers can view their schedule, clock in and out with GPS verification, and communicate with your office — all from their phone.
Yes. Atlas is fully HIPAA compliant and we provide a Business Associate Agreement (BAA) to every customer. Your client and caregiver data is encrypted, access-controlled, and stored securely.
Yes. Our team helps migrate your caregiver profiles, client records, and schedules from your old platform or spreadsheets — done-for-you migration is free on the Growth plan.
Scheduling, caregiver management, the mobile app, GPS-verified clock in & clock out, private pay invoicing, and basic reporting — free until you get your first client.
Your agency deserves better software. Start free.
Atlas is free until you get your first client. No credit card. No setup fee. You only pay when your agency is making money.
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