AtlasCare vs KanTime
KanTime is an enterprise post-acute EMR serving home health, hospice, and personal care agencies at scale. Atlas is built exclusively for small private pay personal care agencies in Texas.
KanTime is a cloud-based enterprise EMR platform serving home health, hospice, personal care, and private duty agencies nationwide. It has processed $12.9 billion in claims across 912,000+ patients and 70 million annual visits — scale that places it firmly in the enterprise tier. Third-party software directories including SelectHub and SpotsaaS estimate KanTime's starting price at approximately $2,000/month, with setup fees ranging from $15,000 to $300,000+ depending on agency size and scope. Texas agencies have two EVV paths: integration with the HHSC-required HHAeXchange aggregator, or KanTime's own HHSC-authorized proprietary EVV system (PSO option). Information current as of August 2026.
Atlas Care Software is built for a different customer: the small or launching private pay personal care agency in Texas that needs scheduling, GPS-verified visits, and invoicing — not a clinical EMR, not Medicare PDGM billing logic, and not an enterprise sales cycle to get started. Atlas is $199/month flat with no setup fee, no contract, and most agencies are fully operational the day they sign up. If your agency bills private pay clients and you want software sized for where you are today, the comparison below shows where these two platforms diverge most.
AtlasCare vs KanTime at a glance
| Feature | AtlasCare | KanTime |
|---|---|---|
| Starting price | Free until your first client, then $199/mo flat | From approximately $2,000/mo per third-party software directories |
| Setup fee | None | $15,000–$300,000+ depending on agency size, per aggregator estimates |
| Pricing model | Flat monthly price — same cost regardless of client count | Custom quote-based; pricing scales with agency size and modules selected |
| Contract | None — cancel anytime | Contact KanTime for current terms |
| Time to go live | Usually one day | 7–10 business days minimum per KanTime; customer implementation timelines vary |
| Caregiver mobile app | Included free | Included; iOS, Android, and Windows; works offline |
| GPS EVV (Electronic Visit Verification) | Included | Included |
| Texas HHAeXchange EVV integration | In development — contact us for timeline | Confirmed — integrates with HHAeXchange; also offers HHSC-authorized proprietary EVV (PSO option) |
| Private pay invoicing | Built-in, generated from GPS-verified visits | Included as part of multi-payer billing suite |
| Clinical EMR / Medicare billing | Not included — Atlas is private pay PAS focused | Full clinical EMR: OASIS documentation, PDGM billing, Medicare and Medicaid multi-payer |
| Built-in AI automation | Nora: open shift rescue, credential guardian, daily ops summary | No documented AI automation equivalent as of August 2026 |
| Target market | Launching and small private pay agencies in Texas | Mid-to-large agencies and enterprise multi-location operators |
| Best for | Private pay PAS agencies: scheduling, EVV, and invoicing | Enterprise agencies managing home health, hospice, and personal care across multiple locations |
Competitor details based on publicly available information and subject to change. Verify current details with the vendor.
Why agencies choose Atlas
Enterprise pricing for a platform your agency doesn't need at this scale
KanTime's pricing starts at approximately $2,000/month per third-party software directories, with setup fees running $15,000–$300,000+ depending on agency size. That's the cost of a platform built to process $12.9 billion in claims across hundreds of thousands of patients. If you're running a private pay PAS agency in Texas, Atlas at $199/month flat with no setup fee is sized for where you are today — not for an enterprise operation you haven't yet become.
Private pay scheduling and billing — without the clinical EMR overhead
KanTime is built for the full post-acute spectrum: OASIS documentation, Medicare PDGM billing logic, hospice compliance workflows, and multi-service-line configuration. For a private pay personal attendant services agency in Texas, most of that overhead doesn't apply — and navigating it during setup adds time and complexity you're paying for but not using. Atlas covers scheduling, GPS-verified visits, and private pay invoicing and nothing else.
Nora: built-in AI automation KanTime doesn't offer
Atlas ships with Nora — a built-in AI that texts available caregivers the moment an open shift appears (Coverage Rescue), tracks expiring credentials and escalates alerts at 30, 14, and 7 days before they lapse (Credential Guardian), and delivers a priority-ordered morning summary of everything your agency needs to act on (Daily Plan). KanTime has no documented AI automation equivalent as of August 2026. For a small office managing a growing schedule without a dedicated coordinator, Nora replaces hours of manual follow-up each week.
Frequently asked questions
If you run a small private pay personal care agency in Texas and want flat-rate pricing, one-day setup, and built-in AI automation — yes. KanTime is a stronger fit for mid-to-large agencies managing home health, hospice, and personal care across multiple locations who need full clinical EMR capabilities and Medicare billing. For a single-location private pay PAS agency, KanTime's enterprise pricing and clinical overhead typically exceed what the operation needs.
Atlas is $199/month flat with no setup fee and no contract — free until your first client. KanTime's pricing starts at approximately $2,000/month per third-party software directories including SelectHub and SpotsaaS (as of August 2026), with setup fees ranging from $15,000 to $300,000+ depending on agency size and scope. KanTime pricing is custom and quote-based — contact KanTime directly for a current quote.
Yes. KanTime offers two Texas EVV paths: integration with HHAeXchange (the HHSC-required aggregator for Medicaid personal care providers) and KanTime's own HHSC-authorized proprietary EVV system — agencies meeting HHSC requirements can operate as an approved Proprietary System Operator (PSO) using KanTime's built-in EVV. KanTime maintains a dedicated Texas TMHP partner page confirming this Texas presence. Atlas's HHAeXchange integration is in active development — contact us for the current timeline if Texas Medicaid EVV is a requirement for your agency today.
Nora is Atlas's built-in AI automation layer. It automatically contacts available caregivers when a shift opens (Coverage Rescue), sends escalating alerts when credentials approach expiration (Credential Guardian), and delivers a priority-ordered morning report of everything your agency needs to act on (Daily Plan). KanTime has no documented AI automation equivalent as of August 2026. For a small office managing a growing schedule, Nora replaces manual coordinator work that would otherwise require a dedicated staff member.
Yes. Our team migrates your caregiver profiles, client records, and schedules — free on the Growth plan — and your KanTime account stays live until you're fully switched. Most agencies are operational in Atlas within one day.
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